Volunteer Sign Up

This page contains a summary of responsibilities for each volunteer role for the KESSA Conference  and for KESSA.  Once you know which role(s) interest you, please sign up by emailing vicepresident@kessa.org  to express your interest with a role. Alternatively you can dowload the volunteer Sign up spreadsheet, sign up and email to vicepresident

Registration Associate
Set-up & Tear down registration table and materials
Greet attendees and verify names against the registration list
Hand out name badges and swag bags
Collect signed photo/liability releases; flag opt-outs for the photographer
Direct attendees to breakfast, sessions, and restrooms
After-hours arrivals: share the call-in number

Session Chairs (Technical Presentations)
Introduce each speaker/facilitator and topic
Keep talks to time and give time signals; cue the next presenter
Facilitate audience Q&A
Keep the room on schedule

Panel Support
Run handheld mics for audience Q&A
Assist with speaker intros and timing
Manage seating and flow

Gala Dinner & Awards Support
Prepare certificates and the announcement order
Assist during Gala dinner
Hand out awards at the ceremony

Social Media / Live Coverage Associate
Post real-time updates, photos, videos and highlights to symposium social channels
Cover key moments
Gather attendee quotes and reactions for content
Coordinate with photographer for shareable images
Follow photo/liability release restrictions on tagging

Group Photo Wrangler
Gather attendees for the group photo
Help the photographer arrange the group
Move the group back to sessions afterward

Judge Coordinator
Distribute rubrics and assignments to the finalized judges
Support the judging training session
Collect and tally score sheets
Hand results to Awards Support

Judge
Student presentations as per the rubric provided
Tabulate and evaluate the final score
Submit to Judge coordinator

Networking Activity Facilitator
Set up and explain the networking activity
Keep participants engaged and rotating
Wrap up and transition to next session

Teardown Crew
Remove KESSA event signage and clean up after conference sessions and events

General Floater
Periodically check rooms to keep the program flowing
Fill coverage gaps and run errands
Assist any committee as needed
Stay reachable throughout the day.

Kenya Studies Review Journal Editorial Board Members
Review Abstracts
Review full papers and provide feedback anonymously to authors
Serve and/or elect Editor in Chief

Webmaster
Maintain and update KESSA Website